Website cleanup

Website refresh:-

Hello everyone. Please bear with us while the website is cleaned up and made more up-to-date.

We’re excited to be bringing WaiCon back for 2016 and will be bringing you plenty of the great things you love about WaiCon.

Our Facebook page is where the most recent information can be found. But important notices will also be placed on this very site.

For the latest news please go here:

https://www.facebook.com/perthwaicon/

General Meeting 12th September 2015

PAniC General Meeting announcement:

 
We’d like to announce our next General Meeting, on the 12th of September 2015 at 11am. The meeting will be held as usual at 43 Below.

The topics of the day’s agenda will be reports from the PAniC Quiz Night, upcoming events, and the current status of the audit.

If you would like to submit anything for discussion, please email it to vp@panic-wa.org.

If you cannot attend the meeting, but would like someone to attend for you, please submit a proxy form to vp@panic-wa.org.
All submissions will be accepted up until 5pm (W.S.T) on Friday the 4th of September, 2015.

 

– PAniC Inc. board

General Meeting 11th July 2015

We’d like to announce our next General Meeting, on the 11th of July 2015 at 2pm. The meeting will be held as usual at 43 Below.

The topics of the day’s agenda will be reports from the Supanova weekend, the current state of the audit, and our next upcoming event, the PAniC Quiz Night, in August.

If you would like to submit anything for discussion, please email it to vp@panic-wa.org. Due to the circumstances described above, we shall be allowing late admittance to the agenda up until 12pm Friday the 10th of July.

If you cannot attend the meeting, but would like someone to attend for you, please submit a proxy form to vp@panic-wa.org. Again, these will be accepted up until 12pm Friday the 10th of July.

Draw the Mascots Competition

Welcome to June folks! With barely a month until Supanova Perth, we’ve decided to bring back the Draw the Mascots competition!

The rules are simple: Draw our mascots, Watami and Paco. They can be doing whatever you like (PG rated, please!) Draw them cooking, gaming, or maybe even fighting off the fierce demons of the Perth Underworld, it’s up to you! (See our Facebook event for more information.)

Every entry will be on display in our booth at Supanova Perth. Winners will be chosen by the public, so grab your friends and get them to vote for you!

There are some cool prizes up for grabs, including How to Draw Manga books and art pencil sets. Stay tuned for more info on the prizes.

Technical Specifics: Artwork can be in either physical or digital format.
For Physical entries, artwork must be at least A4 in size and un-creased. Physical entries can be handed in at Tokyo Underground​.
For digital entries, artwork must be at least A4 size, 300 dpi minimum and in JPG format. Digital entries can be emailed to competitions@panic-wa.org, with the subject of PAniC Draw the Mascots Competition.

To download the entry form, click here.
To download the competition terms and conditions, click here.

Entries close 23rd of June, so get out your pencils and paper, your sweet sweet computers, and get drawing!

PAniC General Meeting 06th June 2015

First off we would like to say thanks to all those members who came and supported us at the SGM, your input is greatly appreciated as we strive to move ever forward.

Furthermore, in accordance to the motion passed at the SGM, we would like to announce out next GM, to be held on the 6th of June 2015 at 43 Below, from 11:00 am to 1:30 pm.

An agenda will be announced at a later date, please stay tuned to our website and facebook page for further updates. If you would like to request a particular business item to be discussed, please forward your request to secretary@panic-wa.org, and we will get back to you ASAP.

Meetings are open to public attendance, however please be advised that to participate in any motions or votes, you must have an active membership with us. (If you do not have a current member card and have not already advised us of this, you will need to provide additonal information regarding details of payment.)

Hope to see you all there!
– PAniC Board

24 hour countdown!

With only 24 hours to go before the SGM deadline, it’s time to get your nomination forms and other business queries in! If you are interested in nominating, the following positions are currently open:

President/ Vice President

Logistics

Events

Panels

If however, you are interested in a different position to those specified, you are still welcome to nominate for those positions!

You can download a nomination form here. Please have it filled out and emailed to vp@panic-wa.org by 11am sharp, May 9th 2015.

 

If if you feel any other business should be discussed at the SGM, please contact vp@panic-wa.org so that we may add it into the minutes!

 

Thanks, and good luck Nominees!

-PAniC Board

PAniC SGM – 16th May 2015 Agenda

Notice of PAniC Inc SGM

The SGM will be held on Saturday the 16th of May at 11am, at the 43 Below function room.

This SGM will discuss the continued operations of PAniC.

The agenda will be as follows:

1.0 Opening

1.1 Attendance

1.2 Approval of Agenda

1.2.1 Reading

1.2.2 Vote

1.3 Approval of 2015 AGM minutes

1.3.1 Reading

1.3.2 Vote

2.0 Motion for dissolution

2.1 Discussion

2.2 Vote

3.0 Election of board members

3.1 Introduction of nominees

3.1.1 Declarations of conflicts of interest

3.2 Vote

4.0 Other business

5.0 Close

The closing date for board nominations, proxy form submission, and submission of “other business” agenda items is 11am, 9th May, 2015. These are to be sent via email to the contact below.

An explanation of the reasons for calling this SGM is attached below, in addition to further clarification of the agenda points above.

We understand that the election for board nominations is mostly meaningless if the dissolution motion passes, however need to be prepared for the eventuality that it fails.

Similarly, membership will also be available on the day, however as funds cannot be distributed to members on dissolution, if this motion is carried, the $15 membership fee will not be refundable.

You can contact either the Vice President, Christina Lee, at vp@panic-wa.org, or the Secretary, Cassandra Spencer, at cassandra.spencer@outlook.com to submit forms or for further information.

Agenda Clarification:

1.0 Opening

1.1 Attendance

– Will be taken via confirmation with the membership database (and cards or filed hard copy forms if needed)

– Wrist bands (remaining from the AniGames showdown) will be handed out so only votes from members can be counted (this has been identified as a system flaw in the past). Members also representing as proxy will receive a second band.

1.2 Approval of Agenda

– As we are allowing other business on the agenda, this will only be able to be confirmed 7 days before the SGM, and therefore those points will be voted on to be included.

1.3 Approval of 2015 AGM minutes

– These will be read, and available in hard copy, at the SGM, but will also be uploaded to the website Friday 24th April 2015, once properly formatted.

– These go some way to explaining why board re-elections were necessary.

2.0 Motion for dissolution

2.1 Discussion

– Will occur on the day.

2.2 Vote

– A 75% majority is required for the dissolution motion to pass.

3.0 Election of board members

3.1 Introduction of nominees

3.1.1 Declarations of conflicts of interest

3.2 Vote

– All voting for board will be done as per the AGM constitutional procedure.

4.0 Other business

– Must be submitted one week prior to the SGM in writing to the contact listed above.

– Can only be discussed and considered, no major resolutions can be passed.

– We feel it is necessary to include this item in case there are questions still unanswered, while we are able to.

5.0 Close

SGM Explanation:

Hi everyone,

As there seems to be quite a bit of confusion in regards to the coming SGM, we thought we would attempt to explain the reasoning behind its calling.

Since taking over from the past board, we have been working hard to address members concerns about PAniC, including issues with transparency and accountability. In doing so, we have made sure to not only abide by the constitution and legislation, but also to improve the systems that have failed in the past. Including the email notifications, which will be discussed later, although we have given 4 weeks’ notice of the SGM because of this.

For the AGM, only 4 days was given before nominations closed, instead of the 7 required by the constitution, and only 6 members nominated, so all were elected. Since then one board member, Chris Ross, has resigned, and Cassandra Spencer was appointed secretary by the board under the casual vacancies section. Technically we could fill the remaining board positions under the same section, however then 50% of the board would have been appointed by the other 50% and we believe that this severely impacts on not only the members right to choose who represents them, but also the transparency and accountability we stand for.

We have therefore called this SGM in order to allow you, the members, to have an informed, and involved choice in who represents you in running PAniC, your community. We had hoped the previous lack of nominations was due to the lack of transparency and understanding, so we have made the constitution and appropriate legislation available on the website (under the ‘code of conduct’ menu heading temporarily) and are all also standing for nomination again. But if the alternative is true, being there is no longer enough community support to sustain a full, elected board, then PAniC’s continued survival should be questioned. This is why we included the dissolution motion as an item, dependent on the support for PAniC from its members in forming a board.

Since then we have received notification of a member’s intention to submit a petition to call for the dissolution of PAniC. In the continued interests of acting for the members, we are formalising the dissolution motion agenda item. The updated agenda, in addition to clarification of SGM purpose, as requested, will be posted to the website, Facebook event page, and emailed out to all members on Monday (please see note below in regards to emails, this gives time for members to notify us and us to fix it).

We thank you for your continued support of PAniC, and hope you, like us, wish to see PAniC fix past mistakes and prevent them from happening in future. We apologise for any confusion in the communication of the SGM, and inconvenience in submitting a board nomination if PAniC is dissolved, however still encourage you to do so, as we believe PAniC can, and will, improve and survive.

In regards to emails: The membership database system has many flaws, some technical, some due to it being across two different systems, and we recognise the need to fix this. However to do this we need to attempt to use and consolidate it as best possible, and have as many ways as possible for you to let us know if it is flawed for you. The emails were sent out using the current database (as fixed as we could get it), and thus have asked for you to email or facebook message us if you haven’t received one, so we can rectify this as soon as possible.

In regards to PAniC operations: As you are all aware, PAniC is not in a good position financially, however we are working to reduce costs, and organise a booth for Supanova, in addition to other things, to return PAniC to a position where it can run a proper convention again, and fund an audit. We are currently compiling all available paperwork to facilitate this. As past boards have not previously completed handovers effectively, some paperwork is still with previous board members, as such we are working on contacting each of these individually to ensure we have all available information. Incidentally, if you have any information, please feel free to email/message us.

PAniC SGM Addendum

Hi everyone,

 

As there seems to be quite a bit of confusion in regards to the coming SGM, we thought we would attempt to explain the reasoning behind its calling.

 

Since taking over from the past board, we have been working hard to address members concerns about PAniC, including issues with transparency and accountability. In doing so, we have made sure to not only abide by the constitution and legislation, but also to improve the systems that have failed in the past. Including the email notifications, which will be discussed later, although we have given 4 weeks’ notice of the SGM because of this.

 

For the AGM, only 4 days was given before nominations closed, instead of the 7 required by the constitution, and only 6 members nominated, so all were elected. Since then one board member, Chris Ross, has resigned, and Cassandra Spencer was appointed secretary by the board under the casual vacancies section. Technically we could fill the remaining board positions under the same section, however then 50% of the board would have been appointed by the other 50% and we believe that this severely impacts on not only the members right to choose who represents them, but also the transparency and accountability we stand for.

 

We have therefore called this SGM in order to allow you, the members, to have an informed, and involved choice in who represents you in running PAniC, your community. We had hoped the previous lack of nominations was due to the lack of transparency and understanding, so we have made the constitution and appropriate legislation available on the website (under the ‘code of conduct’ menu heading temporarily) and are all also standing for nomination again. But if the alternative is true, being there is no longer enough community support to sustain a full, elected board, then PAniC’s continued survival should be questioned. This is why we included the dissolution motion as an item, dependant on the support for PAniC from its members in forming a board.

 

Since then we have received notification of a member’s intention to submit a petition to call for the dissolution of PAniC. In the continued interests of acting for the members, we are formalising the dissolution motion agenda item. The updated agenda, in addition to clarification of SGM purpose, as requested, will be posted to the website, Facebook event page, and emailed out to all members on Monday (please see note below in regards to emails, this gives time for members to notify us and us to fix it).

 

We thank you for your continued support of PAniC, and hope you, like us, wish to see PAniC fix past mistakes and prevent them from happening in future. We apologise for any confusion in the communication of the SGM, and inconvenience in submitting a board nomination if PAniC is dissolved, however still encourage you to do so, as we believe PAniC can, and will, improve and survive.

 

In regards to emails: The membership database system has many flaws, some technical, some due to it being across two different systems, and we recognise the need to fix this. However to do this we need to attempt to use and consolidate it as best possible, and have as many ways as possible for you to let us know if it is flawed for you. The emails were sent out using the current database (as fixed as we could get it), and thus have asked for you to email or facebook message us if you haven’t received one, so we can rectify this as soon as possible.

 

In regards to PAniC operations: As you are all aware, PAniC is not in a good position financially, however we are working to reduce costs, and organise a booth for Supanova, in addition to other things, to return PAniC to a position where it can run a proper convention again, and fund an audit. We are currently compiling all available paperwork to facilitate this. As past boards have not previously completed handovers effectively, some paperwork is still with previous board members, as such we are working on contacting each of these individually to ensure we have all available information. Incidentally, if you have any information, please feel free to email/message us.

PAniC SGM – 16th May 2015

Due to the results of the AGM last month, we will be holding a SGM to fill the empty positions on the PAniC Board.

The SGM will be held on Saturday the 16th of May at 11am, at the 43 Below function room.

Nominations are open until 11am, Saturday the 9th of May. If you would like to nominate, you can download a nomination form here. Please email your completed forms to vp@panic-wa.org. Please note that to nominate for a board position you must have been a PAniC member for at least 6 months prior.

In particular, we are looking to fill the positions of President, Logistics, Events, and Panels. Members: We have sent out emails in regards to the SGM.

If you are a current member and have not received an email, please contact vp@panic-wa.org so that we may rectify the issue.

PAniC Constitution

Associations Incorporation Act 1987

– PAniC Board